EACL 2027

Call for Student Volunteers

Join us as a student volunteer at The 20th Conference of the European Chapter of the Association for Computational Linguistics (EACL 2027), taking place March 9–14, 2027 in Athens, Greece. We are seeking dedicated students, both for in-person and online roles, to contribute to the success of this event.

Roles and Responsibilities

Volunteer tasks encompass various aspects such as assisting at the registration desk, on-boarding briefs to delegates checking in, problem solving, providing directional support at the conference venue, organizing delegate packs, overseeing poster sessions, and providing AV/technical support, including social media management and aiding with conference events. If you apply and are selected as a virtual volunteer, your roles and responsibilities will be monitoring content on platforms such as Whova, Underline, etc. As a virtual attendee, you will report content issues on publications and report issues to the on-site technical support team. With this knowledge, please make sure you possess the skills to handle such requirements during the conference.

In exchange for a minimum of 10 hours of service, students receive free registration to the main conference (including the ACL membership fee of the current year and paper registration fee if applicable), workshops and tutorials, and social events. The work will be divided, probably into two half-day shifts, and the shifts will be scheduled to maximise volunteer access to the conference events.

We’d like to kindly inform you that the award does not include provisions for travel and accommodation. If travel support is essential for you, we encourage you to explore the D&I funds as well.

Important Dates

All deadlines are 11:59 PM UTC-12:00 (“anywhere on Earth”).

  • Application Opens: 16th November 2026
  • Application Deadline: 10th January 2027
  • Acceptance Notifications: 18th January 2027

Selection Criteria

The selection process for the Student Volunteer Program will involve a careful evaluation of the materials submitted by applicants. Priority consideration will be given to individuals who meet either of the following criteria:

  • Students who will be presenting a paper at the main conference or an associated workshop, whether in person or online. We encourage both newcomers and those with prior volunteer experience to apply.
  • Students who are enthusiastic about assisting with various aspects of the conference, genuinely hoping to collaborate in making EACL 2027 a success.
  • Student presenters who demonstrate financial need (Applicants can optionally include a letter from a faculty advisor to explain financial need).
  • For virtual volunteers, students may assist Underline with pre-conference program cross-checks with Whova, Underline and the conference handbook, and moderating virtual sessions during the conference.

IMPORTANT: Applicants who are selected must commit to reviewing the training sessions and fulfilling the assigned responsibilities. If you are unsure whether you will attend the conference, please do not apply, we expect every volunteer to show up and demonstrate enthusiasm for helping out the conference.

Submission Procedure

Applicants for the Student Volunteer Program must be full-time students at the undergraduate or graduate level. If feasible, we will also consider applications from postdocs who lack travel funding and very recent PhDs who have not yet secured employment. Applicants for the Student Volunteer Program should submit the completed application form, where we ask a few questions and a one-page CV (resume). Students should make travel arrangements and accommodations independent of the results of the application.

Apply via the following form: available from November 16.

Notification of Acceptance: Approximately a week from the application closing date, letters of acceptance or denial will be sent out. Approximately 30 days from the conference start date, accepted applications will receive instructions on how to select their volunteer shift.

Conference Registration

Volunteers must register for the conference before early registration ends (dates to be confirmed soon). The student volunteer registration grant only covers early registration fees. If you are accepted as a volunteer and have paid for your conference registration, a conference organizer will apply the grant code to your registration and refund the credit card on file.

If you have not yet registered, you may do so by selecting the “Applied for a Volunteer Grant Subsidy” payment option. If you choose this option and are not selected as a volunteer, an invoice for the full registration fee will be emailed to you.

Summary of Important Notes

  • Student volunteers receive only free conference registration and free ACL membership for the year, and must be responsible for all other costs, such as travel and accommodation.
  • Student volunteers may also apply for the Diversity & Inclusion (D&I) grant, which may help offset additional costs. The application procedures are separate.
  • We plan to notify of acceptance of student volunteer status on January 10, 2027.
  • Student volunteers who do NOT show up to their assigned duties will be charged the full cost after the conference.
  • Student volunteers who do not fulfil 10 hours of service may be charged for a portion or the entirety of their conference benefits.

Contact Details

For any inquiries, please reach out to the Student Volunteer Chairs: eacl2027volunteers@googlegroups.com. We look forward to your participation in making EACL 2027 a success!

Alessio Miaschi, Yuxia Wang